Celebrating Clare’s Communities
Clare Community Awards 2019
Application Form
Town/Village:		
Applicant Group:		
Applicant Contact Name:		
Address:		
Telephone number(s):		
Email address:		

Please tick () which category you are entering.  You may enter one or more as you wish.
1.	Community Innovation Award		
2.	Community Enhancement Award		
3.	Best Kept Residential Area (public)		
4.	Best Kept Residential Area (private)		
5.	Community Environmental Award 		
6.	Best Festival/Event 		
7.	Junior Volunteer of the Year		
8.	Volunteer of the Year		

1.	Outline the actions/projects/events delivered in 2018 that contribute to positive economic, social, cultural and environmental benefits for your community. Please also describe the involvement of statutory / voluntary agencies / private sector (max 500 words).

	

2.	Outline the long term benefits of those actions/projects/events described at question 1 (max 300 words)

	

3.	Describe the level of involvement, voluntary effort and leadership by individuals and groups in your Community (max 300 words)
 	
4.	Describe the linkages your group has made with neighbouring communities or areas and the benefits of these linkages (max 300 words)

Please include photographs with captions to illustrate points 1-4 above (max 10 images or 6MB if emailing).

Signature	__________________________________________________

Position	__________________________________________________

Date              __________________________________________________

Please return completed Application form by post to Clare Community Awards 2019, Rural Development Directorate, Clare County Council, Áras Contae an Chláir, New Road, Ennis, Co. Clare or by email to awards@clarecoco.ie (file size should not be greater than 6MB):

Closing Date for receipt of completed applications is 4pm on Friday, 22nd February 2019.

A PANEL OF EXTERNAL/INTERNAL JUDGES WILL ASSESS APPLICATIONS AND THE PANEL’S DECISION WILL BE FINAL.
Celebrating Clare’s Communities
Community Awards 2019
Assessment Criteria	Descriptor	Max. marks available	
A.	PARTICIPATION AND ENGAGEMENT	
Encouragement & demonstration of voluntary effort and local leadership	Evidence ofoutstanding volunteerism and a systematic approach to encourage voluntary effort within the village/town/area. 	200	
Engagement with the statutory/voluntary agencies and the private sector	Evidence of increased leveraging of resources and supports including funding.	200	
B.	impact on the community/area			
Economic, social, cultural, environmental impacts on urban/rural areas or communities (e.g. jobs, investment, place-making, etc.)	Evidence of stimulating rural/urban regeneration to make a lasting impact on the village/town/area/region.  	200	
Sustainability and potential for replication	Evidence of how projects/actions/events demonstrate sustainability and evidence of how such learnings have been shared.	200	
Linkages with neighbouring communities	Evidence ofworking with neigbouring parishes/areas in order to deliver benefits to the local area.  	200	
TOTAL		1000	

Clare County Council –  Rural, Community & Tourism Development Privacy Notice
1.	Clare County Council – Privacy notice – Clare Community Awards 2019 Privacy Notice
DOCUMENT NO.	REVISION NO.	DETAILS	EFFECTIVE DATE	
DP-PN-01	1	Community Awards 2019 Privacy Notice		

The council also has a Privacy statement which is a general document about how we approach data protection as an Organisation and is available on the council’s website https://www.clarecoco.ie/info/privacy-statement/or on request from this department.
In order to provide the most effective and targeted range of rural, community and tourism development services to meet the needs of the citizens of Clare County we will be required to collect, process and use certain types of information about people applying for the Clare Community Awards 2019. Depending on the service being requested the information sought may include ‘personal data’ as defined by the Data Protection Acts and by the general data protection Regulation (GDPR) and may relate to the personal circumstances of you (as applicant) and members of your group who may also be part of the application. 
2.	Why do we have this privacy notice?
Clare County Council (Data Controller) has created this privacy statement in order to demonstrate our firm commitment to privacy and to assure you that in all your dealings with Clare County Council that we will ensure the security of the personal data you provide to us. 
Contact Details 
Clare County Council’s contact details in relation to Freedom of Information are as follows: 
Freedom of Information Officer
Telephone: 0656846405 or (065) 6846200
Email: foioff@clarecoco.ie
Post: Áras Contae an Chláir, New Road, Ennis, Co. Clare V95 DXP2

Data Protection Contact:	
Data Protection Officer
Telephone: 0656846405 or (065) 6846200
Email: DPA@clarecoco.ie
Post: Áras Contae an Chláir, New Road, Ennis, Co. Clare V95 DXP2

Clare County Council creates, collects and processes a vast amount of personal data in various multiple formats on a daily basis. Clare County Council’s commitment is that the personal data you may be required to supply to us is;
•	Obtained lawfully, fairly and in a transparent manner
•	Obtained for only specified, explicit and legitimate purposes
•	Adequate, relevant and limited to what is necessary for the purpose for which it was obtained
•	Recorded, stored accurately and securely and where necessary kept up to date
•	Kept only for as long as is necessary for the purposes for which it was obtained.
•	Kept in a form which permits identification of the data subject
•	Processed only in a manner that ensures the appropriate security of the personal data including protection against unauthorised or unlawful processing.

3.	Legal basis for the collection, processing and sharing of personal data as part of the Clare Community Awards 2019 provision.
Clare County Council, may, for the purpose of its functions under the Local Government Reform Act 2014 and to deliver on the targeted actions of the Clare LECP (Local Economic and Community Plan) and the Clare Rural Development Strategy request all of the information contained in the Clare Community Awards 2019 application form which has been devised by the Rural, Community and Tourism Directorate, Clare County Council.
4.	Types of Personal data required
In advance of completing the Clare Community Awards 2019 application form you should take care to answer all of the questions fully where these are relevant to you and provide the required supporting documentation. Failing to provide a detailed answer to the questions relevant to you or to provide the required supporting documentation may result in your application being considered incomplete and delay your application. 
All applicant groups are required to provide information on the following categories of data (where they are applicable)
•	Personal details of applicant group (name, address, phone number, email address)

5.	How your personal data will be used/processed by the Rural, Community and Tourism section within Clare County Council
Address, Phone numbers and email addresses
When contacting us we may ask you for a contact details such as address, a phone number or email address. If we do, we may use these contact details to contact you.
 We will only contact you about matters that affect your application. No texts (or emails) will contain any information that could be used to identify you i.e. your name, so that if your phone is lost/stolen the messages could only be matched to the mobile phone the text was sent to.

Processing and storage of your data
The volume of customers the Council serves and range of services we provide requires an IT system to manage customer applications. Data from these applications is recorded on an Excel System and hard copy applications and related documentation are held in storage. Access to the data is controlled and restricted to relevant staff involved in assessing and processing the various services with other security measures such as passwords. 
We will also be required to maintain an overview of your application history so that we can more effectively reengage with you if for whatever reason you decide to discontinue an application. The data we will be keeping as part of this overview of transaction history is as follows,
•	Name and contact details
•	Date of application
•	Outcome of application
•	Dates on which applicant refused grant
The data you supply to Clare County Council as part of your application for the Clare Community Awards 2019 will only be used by Clare County Council for the purposes of processing the application and for essential purposes related to delivery of the service to you.  This may entail sharing your data with other departments or assocaiated companies of Clare County Council and with any relevant third parties (e.g. county solicitors’s office, relevant contractors or companies) that may be associated with your application. 
If you do not wish that the personal data identified above that you supplied as part of your Clare Community Awards 2019 be shared, you should indicate this to the Rural, Community and Tourism Section in Clare County Council in writing when you are making your application. 
6.	Prevention and detection of fraud
Your data may also be shared with other sections within Clare County Council to make sure the information is accurate, to protect public funds, recover debt and/or prevent or detect fraud. 
7.	Records Retention Policy
The National Retention Policy for Local Authority Records has a detailed record retention policy which goes in to more detail of the time period for which your personal data will be retained by this Council and what will happen to it after the required retention period has expired. 
The policy can be accessed via the following link,
http://www.lgma.ie/sites/default/files/2002_national_retention_policy_for_local_authority_records_2.pdf

8.	Your data protection Rights
You have the right to request access to personal data held about you, obtain confirmation as to whether data concerning you exists, be informed of the content and source of data and check its accuracy. In addition, if the data held by us is found to be inaccurate you have the right to change, remove, block, or object to the use of, personal data held by Clare County Council. In certain circumstances blocking access to data may delay or remove access to a service where the data is required by law or for essential purposes related to delivery of a service to you. 
To exercise these rights please see details in the document at the attached link (or available on request from the Data Protection office)
http://www.clarecoco.ie/your-council/publications/data-protection-data-access-requests-policy-18436.pdf
Please note that to help protect your privacy we take steps to verify your identity, before granting access to personal data.
9.	Right of Compliant to the Office of the Data Protection Commission

If you are not satisfied with the outcome of the response you received from Clare County Council in relation to your request to exercise your rights under the Data Protection legislation, then you are entitled to make a complaint to the Data Protection Commission who may investigate the matter for you. 
The Data Protection Commissions website is www.dataprotection.ie or you can contact the Office at:
Lo Call Number: 1890 252 231
E-mail: 		info@dataprotection.ie
Postal Address: 	Data Protection Commission
Canal House
Station Road
Portarlington
Co. Laois
R32 AP23